HIPAA-Compliant AI

Stop losing patient revenue to missed calls.

AI receptionists that answer every call, reply to leads in 90 seconds, and book straight into your calendar.

See the demo Book audit

EHR Integrated No contracts Deploys in 20 mins

PracticeFlow AI Agent

Standby

Late-night Botox inquiryBusy-line overflow

Duration 00:00

Interactive call demo

Hit "Run demo" to hear the AI take a call and book a slot.

Confirmed bookings lock straight into your calendar.

Native calendar syncing

JaneMINDBODYVagaroSimplePracticeBoulevardAcuityDentrix

Solutions

Built for clinics.

Voice and text AI that plugs into your EHR and daily workflow.

AI Receptionist

Answers every call 24/7 and books straight into your scheduler.

Appointment Booking

Writes directly into Jane, Mindbody, Acuity, Dentrix and more.

Lead Follow-Up

Web leads get a real reply in under 90 seconds.

Missed Call Text Back

Busy line? Callers get an instant text to lock in their slot.

Patient Reactivation

Warm outreach to patients who haven't booked in 6+ months.

Review Requests

Auto-sent after each visit to boost your Google presence.

Practice Website

Fast, HIPAA-aware sites built to convert visitors into booked patients.

AI Chatbot

24/7 site chat that answers questions and books appointments live.

HIPAA-Compliant

24/7 phone answering.

A voice AI that sounds like your best front-desk hire — no hold times, no after-hours gaps.

Kills busy lines and hold queues
Live on your phone system in under 20 minutes
Handles pricing, directions, prep questions
Custom voice and clinical vocabulary

Try the demo Book audit

Playground

Try the AI call demo

Watch the voice AI book a real appointment.

Avg response

0.9s

Booking rate

62%

Handled

24/7

Run demo scenario

ROI calculator

Revenue lost to missed calls.

Pick your setup and see what you can recover.

"High LTV injectable & laser clients, prone to booking on evenings/weekends."

Average patient lifetime value (LTV)

$1,500

$200 (routine)$5,000+ (specialty)

Missed leads / calls per week

12 calls

2 / week100 / week

Average lead close / booking rate

40%

10% (low)90% (perfect)

Current revenue leaking

$31,176/ month

~$374,112 lost per year.

Captured with PracticeFlow (85%)

$26,500/ month

~$317,995 recovered annually.

Staff time saved

17 hrs / month

Recover this revenue

Free audit · No card required

Deployment

3 steps to autopilot.

We handle the setup. Your staff learns nothing new.

Audit

We map your booking flow and build your custom prompts.

Knowledge intake Leak analysis

Deploy

Voice AI hooks into your phone and EHR. Live in under 20 mins.

EHR sync Phone routing

Autopilot

Calls answered 24/7, leads booked in 90s. We tune weekly.

Call auditing Monthly report

Case studies

Real results.

From med spas, dental, and PT clinics using PracticeFlow today.

Active case audit

Aura Med Spa · case study

+47%

Booking conversions

Key operational outcome

"Recovered $14,200/mo in Botox & filler bookings."

"Our lines get answered late at night — bookings just show up."
— Dr. Evelyn Martinez, Medical Director

Case results verified by clinic administratorReplicate these results

FAQ

Common questions.

Yes. Encrypted end-to-end, BAAs in place, PHI redacted by default.

Native support for Jane, Mindbody, Vagaro, SimplePractice, Boulevard, Acuity, and Dentrix. Others via API or Zapier.

We ingest your services, pricing, and policies during onboarding, then tune voice and vocabulary to match.

Strict escalation rules — urgent calls route to your on-call staff, complex ones get a human callback.

Phone routing live in under 20 minutes. Full setup takes 5–7 business days.

Free audit

Recover your missed revenue.

15 minutes with our team. We map your blueprint, no strings.

Book audit Run ROI calculator

15 min · No obligation · HIPAA-safe